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Regional Finance Officer

Organizational Context

The Jesuit Refugee Service (JRS) is an international non-governmental organisation with a mission to accompany, serve, and advocate for the rights of refugees and forcibly displaced people.  The organisation was founded in November 1980 and has a presence in over 45 countries. JRS undertakes services at national and regional levels with the support and guidance of an international office in Rome. The style of JRS service is human and spiritual, working in situations of greatest need, seeking the long-term well-being of refugees and displaced people, while not neglecting their immediate or urgent needs. 

Operational Context 

The Regional Finance Officer is responsible for assisting the Regional Director in the sound financial administration and management of all JRS activities in the Region. He / she is directly accountable to the Regional Director and works as part of the Regional Office Team in close collaboration with the Regional Programs Officer. S/he works with senior management personnel in each office (Country Directors and Country /Project Finance Officers) at the same time liaising with relevant staff in the international office. This position embraces a range of responsibilities from initiating needs assessments to ensuring adequate and ongoing funding, periodic project evaluations and final closure of projects.


Location
Various locations

Report to
Regional Director

Responsibilities

Key Responsibilities

  • Takes responsibility for the financial management of the Region in co-operation and consultation with the Regional Director;
  • Identifies priority operations needing field support, based on an up-to-date global risk appraisal analysis, and other information;
  • Consolidates financial expenditure reports for the whole region and provides analysis so as to advise the regional director on the financial position of the region at any time including alerting other regional personnel to issues as they arise;
  • Prepares region for and supervises annual audit and other project audits as required;
  • Implements JRS International Finance policies ensuring relevant training for regional and country personnel in same;
  • Advises Regional Director on budgetary and monetary strategies and cash flow as well as financial implications of new projects;
  • Contributes to the real time project oversight function of the Regional Office ensuring budgetary, procedural and policy compliance alerting Regional Director and Regional Programmes Officer to issues;
Budget and Finance
  • With the Regional Director, takes responsibility for the financial management of the region;
  • Oversights preparation of budgets of each country and the regional office itself and, with Regional Programmes Officer, prepares financial proposals for funders and reports on same when required;
  • With the Regional Programmes Officer, oversights management of the Project Cycle and leads process of monitoring of all projects for financial/budget performance feeding back to the Country Director findings and advising on ongoing strategies;
  • Assuring that JRS country and project teams implement and maintain the use of JRS international finance templates, reporting policies and tools (Front End software) and the correct updating of the JRS financial system (AccPac);
  • Identifies administrative and financial related risks, concerns and constraints, and proposes mitigation measures through the implementation of best practices;
  • Acts as a point of contact for enquiries of a financial nature from funders, UNHCR and international office;
  • Prepares and elaborates regional finance policies, in consultation with the Regional Director and the International Office, to ensure careful adherence JRS Finance Policy at all levels;
  • Ensures compliance with all finance policies within the region and in the regional office itself including procurement and maintenance of asset register weekly cash and monthly bank reconciliations;
  • Distributes budget and funder codes and maintains general ledger, updating where necessary;
  • Verifies monthly payroll for the staff in coordination with the regional director and Regional Human Resources person;
  • Acts as public Officer for the organisation and is the point of contact with taxation related matters;
  • Trains and provide technical advice to country personnel in use of finance tools and monitors progress, troubleshooting where necessary and providing input into their appraisals
  • Provides technical advice, support and assistance to finance and where appropriate other project personnel in field offices on issues related to financial management and internal controls, as well as financial regulations, rules, policies and procedures, including segregation of duties and delegation of authority
  • Oversights country directors’ local fundraising initiatives including ensuring proper budgeting and compliance with policies
  • In coordination with the Regional Programmes Officer is responsible for the process of 6 and 12 month internal reporting, all donor reporting and approval of global proposals
  • Provides assistance and advice to the Regional Director and the Regional Human Resources Officer in the recruitment of JRS staff to perform financial functions 

Key performance Indicators

  • On time consolidated reporting of regional finances with appropriate analysis;
  • Timely reports to funders with responses to feedback and timely preparation of budget proposals;
  • Supervision of regular reconciliation of accounts in the Regional Office;
  • Overall regional compliance with financial policies and procedures;
  • Timely and effective monthly and annual internal reporting to JRS Regional Council, International Office and donors;
  • Implementation of resolution of finance-related issues and/or risks during field support missions;
  • Effective and responsive communication / networking with International Office and external stakeholders;
  • Effective management of cash flow to all projects / countries in the region;
  • Completion of the annual regional audit following international finance policies and under the supervision of the International Office Finance Co-ordinator.


Qualifications

Qualifications and experience:

·       A University degree in accounting, finance, business and administration, or related areas;

·       At least five (5) years of professional experience working in an accounting or finance-related role;

·       Professional experience in a similar capacity with international, non-profit organizations.

 

Core values and competencies

·       Enthusiasm for the faith-based mission of JRS and willingness to advocate based on the JRS mission and vision.

·       Self-direction, creativity, and follow up skills to ensure work is accurate and deadlines are met;

·       Ability to prioritize and manage tasks simultaneously in a fast-paced environment;

·       Ability to work in a multicultural environment and promote effective teamwork;

·       Strong management, analytical and interpersonal skills;

·       Good organizational skills and high attention to detail;

·       Ability to work with and maintain good relationships with multiple stakeholders;

·       Demonstrated experience in working in developing countries is highly desirable;

·       Willingness to work and travel to refugee settings in challenging environments.

 

Technical Skills:

·       Proficiency in Microsoft Excel and one or more internationally-recognized accounting systems;

·       Prior experience in accounting, book keeping procedures, account reconciliation and data analysis;

·       Comprehensive knowledge of concepts, practices and procedures relating to accounting, financial controls and financial       information systems;

·       Strong knowledge of laws and regulations that have an impact on financial analysis and management controls.

 

Communication skills:

·       Excellent written and verbal communication skills in English; professional working knowledge of French or Spanish is highly desirable;

·       Good knowledge of Italian will be considered as an asset.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

 



Conditions

Contract is for 1 year, renewable with an initial probationary period of six months.  The JRS remuneration policy is aligned with the JRS ethos to offer effective and professional services and at the same time express solidarity with the people served. The salary is calculated with the use of a post-adjustment multiplier and takes into account years of relevant experience and degree of responsibility of the role. Details will be discussed with short-listed candidates.

All applicants are requested to submit the following documents through the online form:

1) Curriculum Vitae (CV) in English, including three (3) professional references with contact information (phone and email address).

2) A cover letter describing the candidate’s desire and motivation to work for JRS and how her/his qualifications and experience are a good fit for this position.

Only qualified candidates should apply and only those who have been shortlisted will be contacted.

CLOSING DATE FOR APPLICATIONS:  18 January 2018

Applications received after this date will not be considered.



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